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Always Embed Your Fonts
Brian Vinsonhaler - 2011-01-04
To assure that your document will print out exactly as you created it, it’s very important to take one small step prior to saving and converting to PDF. That step is called embedding the fonts.
Printed text in a document looks a certain way because it is receiving a detailed description of how each character should look. This is known as a font. That detailed description can either be in the document or outside of the document. Many times the typed text is receiving the description from somewhere on the computer you are using, tucked away in a folder on your main drive. As long as you open the document on that same computer, the text can access its description from the main drive and the characters will look as you expect them to. However, if you open this document on another computer that does not have this description anywhere on it, you will end up with a different looking character then you intended because it will grab the next best thing.
If you are using common fonts that are on most every computer, chances are there won’t be a problem. However, if you purchase or download a special or unusual font you likely will run into problems. The best way to avoid this is to drop these descriptions into the document itself. This is embedding the fonts. Once this is done the complete description for the fonts used in the document is right there in the document so you don’t have to worry about a substitution taking place.
Most programs allow you to embed the fonts prior to saving and converting to PDF, and it’s usually a simple process. For example, in Microsoft Publisher click on “Tools”, then “Commercial Printing Tools”, then “Fonts”. To embed the entire font check the box next to “Embed TrueType fonts when saving publication” and then uncheck the box next to “Do not embed common system fonts”, click “OK” and that’s it. You are ready to convert your document to PDF and can be confident that what your printing company produces is what you created.